Data loss prevention is a costly but absolutely necessary investment for Small and Medium Enterprises as well as big companies. Not only is it costly, data loss prevention takes a considerable amount of time before it can be termed to be robust enough to meet organizational needs. An effective plan hinges on starting slowly and then escalating as the enterprise data protection plan takes shape. Data loss prevention technology is multifaceted. On top of data loss prevention, the plan will also factor in discovery of Personal Information within preset environments.

Data loss prevention

There are a series of data loss prevention best practices that can ensure a company is well covered against accidental and intentional data breaches. Adhering to these measures will guarantee at the very least a decent data encryption mechanism is put in place while the data loss prevention technology takes shape.

1. Prior Research

What is data loss prevention? Never embark on an enterprise data protection plan if you do not have an answer for this question. Remember that you are going to spend quite a considerable amount of money in the impending data loss prevention plan. On top of that, your valuable time and other resources are also going to be expended. So it is in your best interest that a thorough research is carried out before you commit to anything. You may settle on a very robust DLP (Data Loss Prevention) plan but eventually find out it is much greater than the scale of your organization. To this end you will have overspend your time and resources which would have been of much better use elsewhere.

2. Narrow down on business requirements

Before you think of swooping in for the latest technology available, have a great understanding of your business requirements. There are some aspects to this end that you must greatly consider. Transparency is of very big importance. This will pave way for a smooth transition of operations from pre – acquisition to post – installation of the data loss prevention plan. There has to be a clear positive change in the way of work after all is set. Performance is also a key aspect. If the DLP project has a bothersome impact on the normal running of the organization then you have god reason to go back to the drawing board. Remember that endpoint client software may affect the performance of the existing digital infrastructure. If this had not been considered in the earlier design stages, then the project has to be looped backwards a few steps (and this calls for further expenses).

With good performance levels there will be greater compatibility assessment tasks. Cross platform compatibility is the most desirable aspect of data encryption. Lastly, availability should be considered. In the event that downtimes are experienced, there should be a contingency plan in place.

3. Security requirements definition

You had initially pointed out your business requirements and now thankfully they are being met. You now need to support the business requirements with their security counterparts. For instance, any piece of data being transferred to external disks has to be encrypted using a predefined algorithm. A private key again has to be used to decipher the data. Furthermore, time stamps have to be generated together with logs of parties accessing certain parts of the database. This way, datda integrity is monitored throughout.

4. Communications

This is probably the most basic of data loss prevention best practices. However, it is the least applied or if so; it is not done to required expectations. A fully installed DLP will not work efficiently if the mode of communication regarding its relevance at the work scene has not been initiated. This applies to all factions of the organization’s hierarchy.

With the above measures in place, your system will be deployed seamlessly.