With the constantly transforming technology, most organizations are gradually adopting digital workplaces for their employees and operations. A digital workplace refers to the modernized version of the traditional work setups, where several functions are run using modern applications and other technologies. The new normal has benefited the business sector in various ways.
For good reasons, nearly 70% of organizations worldwide have adopted digital workplaces for their employees. Let’s learn more about how to set up a digital workplace strategy:
Digital Workplace Strategy: The 5 Pillars
Five essential components of a digital workplace model are needed to run various operations in an organization.
Management
No matter how smooth the model appears, it still requires a specific management level to keep everything on the right track. The employees require coordination with different tasks and departments.
Analytics
Analytics in the digital workplace refers to collecting and studying a vast amount of data to enhance agility and a competitive edge.
Storage
A digital workplace requires adequate storage of its past, existing, and future data.
Security
Data and information security remains unquestionable in all workplaces but is more crucial for digital ones. With rising cyber insecurity, a digital workplace must protect itself from such misfortunes.
Communication
Communication is crucial for the success of a digital workplace, incorporating various tools to keep collaboration at its best in organizations.
Best Digital Workplace Tools
Digital workplaces boast plenty of modernized tools that have proven beneficial to many organizations. The best digital workplace solution includes:
Communication tools
Digital workplace communication tools facilitate better collaboration, even with remote teams. Some of the most popular communication tools found in a digital workplace include instant messaging, social media platforms, video chat, and chatbots.
Productivity tools
Digital workplace productivity tools enable an organization to move faster than usual while ensuring operations are run correctly and smoothly. The most common productivity tools in a digital workplace include time tracker applications, distraction-blocking apps, e-planning apps, and electronic editorial applications. These enterprise tools allow different departments to personalize and digitalize their operations.
Team collaboration tools
As the name suggests, team collaboration tools enable players in a digital workplace to remain as coordinated as possible regarding work issues.
Digital Workplace Benefits
A digital workplace enables an organization and its employees to explore more opportunities and remain flexible in the constantly changing financial world. Here are some of the benefits:
Benefit #1: Boosts revenue
Digital workplaces incorporate plenty of cost-saving techniques and tools to help players deliver beyond their expectations and targets without wearing out.
Benefit #2: Minimizes overhead costs
Digital workplaces help to reduce overheads that would otherwise arise from the inconveniencing traditional models, such as travelling to deliver mail or having to spend on extra storage spaces for tangible files. Most overhead costs have been cut down thanks to the new virtual model.
Benefit #3: Encourages creativity
Technology plays a very vital role in creativity and innovation. Employees remain constantly empowered, thanks to various collaborative tools and better ways of running operations. Exposure to newer challenges encourages employees to become more innovative in tackling obstacles.
Benefit #4: Increases convenience
Thanks to digital workplaces, employees can work from nearly all environments, from travelling, at home, at the office, and between their other work-related meetings. Everyone has been craving this convenience for years, and it’s finally here.
Benefit #5: Create a more collaborative atmosphere
Digital workplaces provide employees with nearly all the collaborative tools required to coordinate and operate smoothly.
Benefit #6: Improves customer satisfaction
When your organization has equipped itself with productive and efficient work models, the customers are more likely to have their requirements fulfilled without straining. Good customer experiences equate to more returns.
Benefit #7: Better employee experience
A digital workplace doesn’t only enhance the customers’ experiences but also the employees’. With an assortment of ways to operate and coordinate with others, the employees remain more than united and catalyzed to better themselves.
Benefit #8: Saves time
Working conveniently and efficiently means consuming the shortest time possible to achieve the set goals. Digital workplaces have made everything smooth and less time-consuming while eliminating unnecessary distractions.
Benefit #9: Higher security
With the rising cases of cyber insecurity, digital workplaces aim to counter attacks with the most secure tools and software. An existing digital workplace can guide its amateur counterparts on reliable security measures.
How to Create a Digital Workplace
A well-established digital workplace doesn’t come easy. It requires every player’s participation and determination to make it possible. To create a reliable digital workplace, the organization’s managers need:
- To keep the staff constantly empowered.
- Ask their staff about what they want at work and positively work towards achieving it.
- To address their employees’ concerns no matter how petty they appear.
- To lead as an example of digital transformations.
- To start and fuel digital transformation campaigns.
- To facilitate collaboration.
- To define its vision, objectives, and goals to its staff and stakeholders.
